Inventory software
Batches with expiry, serials for electronics, transfers between godowns and labels that scan back at the counter. The stock ledger is the same ledger your invoices write to.
Inventory · batches
What is tracked
Every purchase lot keeps its manufacturing date and expiry. The earliest expiry is picked first, and a warning appears before a batch goes stale.
Each unit gets its own number, checked for duplicates on purchase and kept to its godown until it is sold.
Main godown, site store or returns shelf — each has its own balance, and a transfer asks which batch or serial is moving.
Label sheet
Labels & counting
Set a barcode format per category — CEM-{N:6} for cement, for example — and every new item or variant gets the next number in that series.
Questions
Most items need no tracking at all. Turn it on only where it earns its keep.
Use batches when the same item arrives in lots with a manufacturing or expiry date, such as paint, cement or medicine. Use serials when every unit is individually identifiable, such as phones or appliances.
Yes. The owner controls whether staff can sell below zero. When it is off, the bill is blocked instead of silently going negative; the owner can still override.
Yes, with transfers that pick specific batches or serial numbers, so both godowns and the serial history stay accurate.
No. Receive part of a purchase order, see ordered, received and billed quantities side by side, and receive the rest later.
Add a batch-tracked and a serial-tracked item, receive them and sell one of each.
